BIMCO is looking for a suitably qualified and experienced person to join its Management team as Personal Assistant to the Deputy Secretary General and to assist the Documentary Department.
The Position:
- As Personal Assistant (PA) you will provide administrative and secretarial support to the Deputy Secretary General (DSG) and be responsible for the implementation of decisions/ad hoc projects on his behalf. You will also work closely with the Secretary General’s PA on a daily basis.
- The position is very diverse and covers everything from organizing, attending and writing minutes of high-level meetings, to keeping the Deputy Secretary General’s filing system up to date. In addition, the DSG’s travel arrangements, meeting schedules and background papers are organised by the PA, who also monitors and responds to incoming communications during the DSG’s absences.
- An important part of the position is to support the DSG in executing his responsibilities vis-à-vis the BIMCO Documentary Committee. For the PA this entails organizing meetings, preparing background papers and writing minutes of meetings. The PA is responsible for “bringing it all together” to ensure that the Committee, consisting of more than 60 members, runs smoothly. As some meetings are held outside Denmark, occasional travel will be necessary.
- The DSG holds direct responsibility for legal and contractual affairs, with a staff of 3 individuals reporting directly to him, and the PA is expected to contribute to the coordination and execution of these responsibilities.
- The PA is also responsible for a wide variety of administrative functions including up-dating various BIMCO manuals, publications and panels.
The Applicant:
- The ideal candidate would have work experience dealing with legal and contractual matters.
- The BIMCO work environment is multi-cultural and thus the House language is English. It is therefore a fundamental requirement that the candidate has reached proficiency in English, either with English as the native language or be fluent at a professional business level, orally as well as written. English shorthand would also be useful.
- Attention to detail is important, but at the same time you must be able to maintain an overview as some projects cover a time-span of two years.
- The position entails a great deal of international contact and your ability to communicate on both professional and social levels should be well developed.
- You would need to be proficient in the use of the Microsoft Office Package.
BIMCO offers professional challenges in an international and attractive environment. The job comes with a competitive salary package and includes pension and lunch arrangements.
Applications and CV (in English) marked “Personal Assistant to the Deputy Secretary General” to be emailed to
jwe@bimco.org no later than Monday 2 August 2010.
Further information on BIMCO can be found on our website:
www.bimco.org
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